Organization Step by Step Guide

STEP 1 – SIGN UP ORGANIZATION

Read Program Objectives and Privacy Policy Statement
Create personal account.
Add organization details. Submit application for approval.

STEP 2 – COMPLETE ORGANIZATION PROFILE

Once approved, complete organization profile.
At this point you may invite other staff to use your organization account. Invited staff will register with the site and receive their own log-in credentials, and will be able to post and manage internships.

STEP 3 – POST AN INTERNSHIP

Fill in position details for internship and submit for approval.
Wait for approval. Your internship posting will either be approved or feedback will be provided.

STEP 4 – REVIEW APPLICANTS

When signed in, click ‘Our Internships’ at the top of the page.
Click ‘View’ to see applicant profile including résumé.
Follow your organization’s selection process (eg. Interviews).

STEP 5 – HIRE AN INTERN

Click ‘Hire’ on your chosen intern.
Draft Letter of Agreement (include agreed upon deliverables). Submit agreement.
Student will be automatically prompted to accept the Letter of Agreement.
An intern is not hired, and a $1000 award is not reserved, until both parties have signed the Letter of Agreement.

STEP 6 – INTERNSHIP IN PROGRESS

Your internship is underway! We don’t need anything more from you until the end of internship.

STEP 7 – END OF INTERNSHIP

Sign in and click ‘Our Internships’ at the top of the page.
Click ‘Next Step’ next to the intern’s name. Click ‘Save and Continue’
Draft the End of Internship Declaration (pre-populated), click ‘Save and Continue’ and submit.
The intern still has forms to complete in order to receive their award, but your role is now complete. Thank you for participating in SCiP!

Need additional resources?

For questions about the program, check our FAQs.
You may also find our Information Security Guidelines helpful.
If you and your intern experience a conflict, please use our Conflict Resolution Procedure.
For more insight and tips for engaging interns to take your internships to the next level, access our SCiP Resource Book.

Since its foundation in 1990, Volunteer Alberta has worked to promote, celebrate, and enable volunteerism in Alberta. The cornerstone of its mission is to empower Alberta's nonprofit sector organizations through knowledge exchange and strategic connection. Through these connections Volunteer Alberta communicates its unique character, values, and purpose.